DECEMBER 17, 2018
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present, except Neuman, who was replaced by her Deputy, Judi Lankfer. There were no visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Shaw to approve the agenda with the addition of “Seawall” to Old Business. All members-aye, motion CARRIED. The minutes of the November 26, 2018 regular meeting were reviewed and a motion was made by Smith and supported by Van Overbeke to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Lankfer reported that Neuman reviewed township financial standings, deposited all money received and entered income to QuickBooks. Neuman has continued to collect delinquent summer taxes as well as winter taxes. As of this date, $457,400.34 in taxes has been paid, approximately 12%. Neuman worked with the Assessors to import new data from BOR changes and re-sent 2018 winter tax bills to property owners with changes. There were also four refunds processed from summer taxes which had already been paid. She also prepared Tax Distributions. Address changes are ongoing. A motion was made by Shaw and supported by Van Overbeke to authorize payment of the bills in the amount of $12,048.20, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, VanOverbeke-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was published in the local paper. The minutes were posted on the website and copies sent to the Trustees. Late arriving and time-sensitive bills were prepared. The budget for November was completed and all accounts were reconciled. The audit was scheduled for December 13th but due to a death in the County Clerk’s family, it had to be rescheduled for Dec. 19th. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The Clerk’s monitor was replaced and Rob Troughton refurbished the computer that was struck by lightning for the Deputy Clerk. The contract with Howard Gardner was signed and mailed. Shaw contacted Troughton about the October minutes and he posted them on the website after a complaint that they were unable to be found.
Trustee’s report: None
Cemetery report: None
Fire Board report: Smith reported that there were 7 runs in November. Bleeding control kits are in service. One radio is being repaired and the compressor passed the annual inspection. The lowering number of firefighters was discussed.
Park report: The “Thin Ice” sign needs to be posted.
Planning Commission report: Preliminary minutes for the December 13th meeting were submitted. Van Overbeke reported that they approved two Land Divisions and discussed the new marihuana law.
Supervisor’s report: Fleming reported that he toured many roads and the parks. He discussed our Wish List with the OCRC manager. The County match for 2019 is $16,917.00. Fleming looked at the AYF seawall project. He attended the OCRC Manager’s meeting and the Fire Command meeting. Fleming contacted current and potential Board of Review and Planning and ZBA Commissioners to fill terms that are expiring. He has also been in contact with DK Construction about sea wall addition developments.
Assessor’s report: Michael Beach submitted a written report of activities for December.
Zoning Administrator’s report: Airy submitted a report for December activities. Permit activity for the month of December: Regular permits-1.
Maintenance report: None
Old Business: The seawall addition at the Lake Michigan Oval beach was discussed. The township submitted $1,800.00 to begin the permitting process and after discussions with DK Construction and the DEQ, apparently another $8,300.00 in permits would be required for the project. The Board is trying to determine if the cost equals the need.
New Business: A motion was made by Shaw and supported by Smith to reappoint Dave Zoller to the Planning Commission for a three year term (through 12/31/21). All members-aye; motion CARRIED. A motion was made by Shaw and supported Van Overbeke to appoint Amy Kidder to complete Judi Lankfer’s term (through 12/31/19). All members-aye; motion CARRIED. A motion was made by Smith and supported by Van Overbeke to appoint Jeff Payne to the ZBA for a three year term (through 12/31/21). All members-aye, motion CARRIED. A motion was made by Shaw and supported by Van Overbeke to reappoint Barbara Fox, Babs Burmeister and Dean Berens to the Board of Review for two year terms (through 12/31/20). All members-aye; motion CARRIED. A motion was made by Shaw and supported by Smith to amend the budget by taking $1,000.00 from Contingencies and increasing the Elections budget to $5,000.00. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, VanOverbeke-aye; motion CARRIED.
A motion was made by Shaw and supported by Smith to adjourn and the meeting was dismissed at 8:45 PM.
Margie Shaw, Clerk