Call Us (231) 861-2154

REGULAR MEETING
DECEMBER 27, 2021 at 7:00 PM
BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:00 PM by Supervisor Fleming, with all Board members present except Van Overbeke, and three visitors in attendance. A motion was made by Smith and supported by Neuman to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the November 22, 2021 Regular meeting were reviewed and a motion was made by Neuman and supported by Smith to approve the minutes with one typographical correction. All members-aye, motion CARRIED.

Treasurer’s report: Neuman submitted a report on township financial standings for November. All income has been deposited and entered into QuickBooks. She continued collecting 2021 Summer Taxes, and began collecting Winter Taxes. Neuman has collected $1,543,361.81, which is approximately 38%. Neuman prepared and mailed. Neuman worked with the Assessors following the December BOR to import changes that were made. Tax distributions were prepared and mailed. A motion was made by Smith and supported by Shaw to authorize payment of the bills in the amount of $63,014.11, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was sent to the local paper. Copies were sent to the Trustees and to Troughton for the website. Late arriving and time-sensitive bills were prepared. The budget for November was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks, and checklist were prepared for the regular meeting. Shaw contacted Troughton to add Sara Bizon’s information to the Township website. Three cemetery sites were marked for burials, one was marked for a foundation and one lot was sold. Shaw also completed classes required to be certified for elections.

Trustees’ report: None.

Fire Board report: Smith reported that there were 14 runs in November. First Responder was approved for the Department. Bills totaling $41,977.82 were approved for payment.

Parks report: None.

Planning Commission report: The regular monthly meeting was held on December 9th.

Supervisor’s report: Fleming reported that he monitors the roads, cemeteries, and parks regularly. He has been trying to solicit bids for lawn maintenance. He monitored the propane usage and the gas tank exchange from Amerigas to Excel has been completed. He met with Jo Kelly and Jeff Bulkema to discuss solutions to Little Point Sable road concerns. Fleming has scheduled a meeting to discuss the completion of Stony Lake Road. He served as secretary to the December BOR, attended the Fire Command meeting, and secured appointees for appointments to the Planning Commission, ZBA, and BOR.

Assessor’s report: The Assessor submitted a written report for December.

Zoning Administrator’s report: Bizon reported that three Zoning Permits were issued and one Critical Dune Permit. She is waiting to get her Log In changed.

Old Business: Supervisor Fleming received a bid from R & D Lawncare, but is waiting for another bid to be submitted. The Grounds Maintenance will be tabled until next month to enable Fleming to discuss changes to the contract with Dykman and allow time for the second bid to arrive.

New Business: The proposed amendment to the Zoning Ordinance was discussed. The amendment is to change the parcel size required for a buildable lot in an agriculturally zoned district from 2 ½ acres to 5 acres. It was the consensus of the Board to hold a Public Hearing on January 24, 2022 at 6:45 PM, prior to the regular meeting. A motion was made by Shaw and supported by Smith to reappoint Dave Zoller to the Planning Commission for a three year term (through 12/25). All members-aye; motion CARRIED. A motion was made by Neuman and supported by Smith to reappoint Jeff Payne to the ZBA for a three year term ( through 12/24). All members-aye; motion CARRIED. A motion was made by Neuman and supported by Smith to appoint Ross Hopkins to complete Babs Burmeister’s term on the Board of Review (through12/22). All members-aye: motion CARRIED. The Road Wish List was discussed. The following roads were put on the Wish List for 2022:
1. Stony Lake Road from S-curve to 64th Ave.
2. Buchanan Rd. from 16th Ave. to 32nd Ave.
3. Buchanan Rd. from 16th Ave. to Stone Church-gravel and drainage.
4. S. Glen Rd. from Woodrow Rd. to Stone Church-gravel and drainage.
5. 28th Ave. from Stone Rd. to new pavement.
A motion was made by Smith and supported by Neuman to amend the Cemetery budget by increasing it to $25,000.00 by taking $3,000.00 from Contingencies. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. A motion was made by Smith and supported by Neuman to approve registration of $20.00 each for all three Board of Review members to attend required training at Golden Township. All members-aye; motion CARRIED.

Public Comment/Presentations: Jo Kelly was present and discussed a road drainage issue. Tim Beggs, our representative as County Commissioner was present to introduce himself and give a brief update.

A motion was made by Neuman and supported by Smith to adjourn, and the meeting was dismissed
at 8:22 PM.

Respectfully submitted,

Margie Shaw, Clerk