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REGULAR MEETING

FEBRUARY 28, 2022 at 7:00 PM

BENONA TOWNSHIP HALL

(Unapproved Minutes)

The regular meeting was called to order at 7:00 PM by Supervisor Fleming, with all Board members present, except Van Overbeke, and two visitors in attendance. A motion was made by Smith and supported by Neuman to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the January 24, 2022 Regular meeting were reviewed and a motion was made by Neuman and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the January 24, 2022 Public Hearing were reviewed and a motion was made by Smith and supported by Neuman to approve the minutes as submitted. All members-aye; motion CARRIED.

Treasurer’s report: Neuman submitted a report on township financial standings for January. All income has been deposited and entered into QuickBooks. Neuman has collected $4,272,154.62, which represents 2,261 parcels and is approximately 95%. Neuman processed two Michigan Tax Tribunal judgments adjusted by the Assessor and issued two separate refunds. She also started preparing for the Property Tax Settlement. Tax distributions were prepared and mailed. Address changes are ongoing. A motion was made by Neuman and supported by Smith to authorize payment of the bills in the amount of $11,760.13, and with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was sent to the local paper. The minutes of the January 24, 2022 Public Hearing were also completed. Copies of both were sent to the Trustees and to Troughton for the website. The Budget Hearing notice was also sent to Troughton for the website, posted and published in the local paper. Late arriving and time-sensitive bills were prepared. The budget for January was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks, and checklist were prepared for the regular meeting and the agenda, 2022-23 Proposed Budgets and Proposed Salary & Wage Schedule were prepared for the Budget Hearing. One FOIA request was submitted, information requested by Tiffany Haight regarding the Library Millage renewal was submitted, and a copy of the Beach Cleaning Contract was signed and returned to Joey Jonseck. Four inquiries regarding cemetery lots, upcoming cremations and monument placements were answered.

Trustees’ report: None

Fire Board report: Smith reported that there were 13 runs in January. Three people are being sent to the Fire Department Instructor Conference. Bills totaling $3,764.94 were approved for payment.

Parks report: None

Planning Commission report: None

Supervisor’s report: Fleming reported that he monitors the town hall, roads, cemeteries, and parks weekly. He submitted our Road Wish List to the OCRC and has been communicating with them in regard to this year’s projects. Fleming attended the Fire Command meeting. He also conferred with our Assessors regarding the upcoming March Board of Review.

Assessor’s report: The Assessor submitted a written report for February.

Zoning Administrator’s report: Bizon submitted a written report for February.

Old Business: No ballot language for the Library millage was available to adopt at this time.

New Business: Several road estimates were received from the OCRC. Upcoming road work was discussed and a motion was made by Shaw and supported by Smith to approve the work order for Stony Lake Road, the township share being $225,377.63 and for 28th Avenue for $163,300.00. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman to contract with Michigan Chloride Sales for two applications of brine for the season. Roll call vote: Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Smith and supported by Shaw to contribute $500.00 towards the Household Hazardous Waste Disposal Program. Roll call vote: Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman to adopt the Federal Poverty Guidelines Used in the Determination of Poverty Exemptions for 2022 and Resolution Setting Income Test and Asset Test for Board of Review. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. A motion was made by Smith and supported by Neuman to place a proposal on the August Primary ballot requesting 1 mill for road improvements. The recent millage for roads was 2 mills and expired December 31, 2021. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED.

 

Public Comment/Presentations: Mr. John Stevens was present to discuss a stray cat/attack problem.

A motion was made by Shaw and supported by Neuman to adjourn, and the meeting was dismissed

at 8:10 PM.

Respectfully submitted,

Margie Shaw, Clerk