FEBRUARY 25, 2019
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present, and one visitor in attendance. A motion was made by Shaw and supported by Neuman to approve the agenda with the addition of “OCRC Work Orders” to New Business. All members-aye, motion CARRIED. The minutes of the January 28, 2019 regular meeting were reviewed and a motion was made by Smith and supported by VanOverbeke to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Neuman reported that she reviewed township financial standings, deposited all money received and entered income to QuickBooks. Neuman has continued to collect delinquent summer taxes ($47,670.98 to date) as well as winter taxes. As of this date, $3,847,189.40 in winter taxes has been paid, approximately 92%. She also prepared Tax Distributions and is preparing for the upcoming Property Tax Settlement. Address changes are ongoing. A motion was made by Shaw and supported by VanOverbeke to authorize payment of the bills in the amount of $15,851.20, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was published in the local paper. The minutes were posted on the website and copies sent to the Trustees. Dates of the Budget hearing and Annual meeting were also entered on the website. Late arriving and time-sensitive bills were prepared. The budget for January was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting, as well as the agenda, proposed budgets and Salary & Wage Schedule for the Budget hearing. Shaw contacted DK Construction about checks needed for the permits and she also submitted a grant application for an Electronic Poll Book which is now required by law. Both these issues as well as payment to KCI need to be post- approved. Checks were prepared for BOR trainings. Issues over past payment to Oceana County MTA were resolved. Minutes regarding our brine choice were sent to OCRC. Shaw watched a required training video and Deputy Clerk Zoller submitted data for a FOIA request we receive annually.
Cemetery report: We have begun to reconstruct the cemetery maps, reviewing receipt entries from the last 30 years, and another burial was scheduled for next July.
Trustees’ report: VanOverbeke discussed the topic of allowing growers of medical marihuana. Although we adopted the “Opt Out” Resolution, the topic keeps recurring.
Fire Board report: Smith reported that there were 15 runs in January. The department is planning to donate six sets of used turnout gear to another fire department. It was voted to join the Mason County Fire Training Committee for an annual cost of $1,000.00. Bills in the amount of $4,104.96 were approved for payment. Smith reported the highlights of the annual meeting and submitted a written annual report for 2018. The number of firefighters went from 21 to 14 last year.
Park report: None
Planning Commission report: Preliminary minutes for the February 14, 2019 meeting were submitted.
Supervisor’s report: Fleming reported that he called all BOR members regarding the BOR trainings. He contacted Jeff Glover to inform him that his bid for tree removal at the Stony Lake Beach was approved. Fleming attended the OCRC Manager’s meeting. He answered a call from Mr. Nanzer and responded to a request from Linda Keeler for a road sign on her road and on Shelby Rd. Fleming toured the roads and parks.
Assessor’s report: Michael Beach submitted a written report of activities for February. March BOR is scheduled for Monday, March 11, 9:00AM-noon and 6:00PM-9:00 PM, and Wednesday, March 13, 9:00AM-noon, and 1:00PM-4:00PM. Assessment Change Notices were mailed out February 25th.
Zoning Administrator’s report: Airy submitted a report for February activities. He discussed the Medical Marihuana Opt Out Resolution with Jeff Glover and relayed their conversation to the Planning Commission. Since the Planning Commission will be reviewing the township Master Plan in 2020 Airy thought adding a question about the Marihuana Grower issue might be helpful. He helped Mr. Puls find an appropriate site for a pole barn and Assisted Shawn Pranger with a site plan for his new home. Permit activity for the month of February: Regular permits-3.
Old Business: The seawall addition/replacement at the Lake Michigan Oval beach was discussed. A motion was made by Neuman and supported by Smith approve payment for all permits necessary for a 65 foot seawall replacement, beginning at the east end of the existing steel seawall at the Lake Michigan Oval Beach, at a cost not to exceed $40,000.00 for permitting and construction. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED.
New Business: A motion was made by Shaw and supported by Neuman to post-approve postage for mailing Assessment Change Notices and pre-approve approximately $450.00 for processing the notices. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. It was the consensus of the Board to apply for a grant for an Electronic Poll Book since it is now required by law for all elections and a grant is available to purchase one. A motion was made by Neuman and supported by Smith to approve the purchase of new chairs for the Assessor’s office at a cost not to exceed $600.00. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. No information had been received yet from the Household Hazardous Waste program. Two work orders were received from the Oceana County Road Commission for work to be done in 2019. A motion was made by Smith and supported by Neuman to approve the work order to pave Woodrow Rd. from Scenic Dr. to South Glen Rd. for $137,511.00 from the General Fund. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED. The second work order was for Stony Lake Rd. between Scenic Dr. and east of 36th Ave. It was brought to our attention that part of this might be in Claybanks Township so it was tabled for clarification.
Public Comment: None
A motion was made by Smith and supported by Shaw to adjourn and the meeting was dismissed at 9:05 PM.
Margie Shaw, Clerk