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REGULAR MEETING

JANUARY 24, 2022 at 7:00 PM

BENONA TOWNSHIP HALL

(Unapproved)

The regular meeting was called to order at 7:10 PM by Supervisor Fleming, with all Board members present and two visitors in attendance. A motion was made by Smith and supported by Neuman to approve the agenda with the addition of “ARPA Final Rule” to Old Business. All members-aye, motion CARRIED. The minutes of the December 27, 2021 Regular meeting were reviewed and a motion was made by Neuman and supported by Smith to approve the minutes with two corrections. All members-aye, motion CARRIED.

Treasurer’s report: Neuman submitted a report on township financial standings for December. All income has been deposited and entered into QuickBooks. Neuman has collected $2,506,193.25, which represents 1410 parcels and is approximately 60%. Neuman participated in a MTA Q&A Webinar regarding the ARPA Final Rule. Tax distributions were prepared and mailed. Address changes are ongoing. A motion was made by Shaw and supported by Smith to authorize payment of the bills with one addition, in the amount of $11,001.78, and with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was sent to the local paper. Copies were sent to the Trustees and to Troughton for the website. The Public Hearing notice was also sent to Troughton for the website and published in the local paper. Late arriving and time-sensitive bills were prepared. The budget for December was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks, and checklist and Salary Resolutions were prepared for the regular meeting and the agenda was prepared for the Public Hearing. Quarterly reports were submitted. The W2’s and copies of W4’s were sent to all employees and the Social Security Administration. A FOIA request was received and copies were made and forwarded to the Assessor, Zoning Administrator, and Treasurer. Two cemetery lots were transferred and one inquiry was answered.

Trustees’ report: None.

Fire Board report: Smith reported that there were 16 runs in December. There are two new applicants for the Fire Department. Approval was given to make the Department an Emergency Medical Responder. Bills totaling $4,198.40 were approved for payment.

Parks report: None

Planning Commission report: The regular monthly meeting was held on January 13th and they are continuing to work on the Short Term Rental Ordinance.

Supervisor’s report: Fleming reported that he monitors the roads, cemeteries, and parks regularly. He has toured the roads on our Wish List with OCRC foreman Jeff Bulkema. Fleming attended the Fire Command meeting. He has been working with everyone to try to conserve energy at the Town Hall.

Assessor’s report: The Assessor submitted a written report for January. Neuman noted that Jon Beach has been in the field conducting site reviews on new construction.

Zoning Administrator’s report: Bizon reported that three Land Divisions were completed. She also reported that she issued a violation for four trailers located on a property on Shelby Road.

Old Business: The only bid Supervisor Fleming received for lawn care was from R & D Lawncare. A motion was made by Shaw and Supported by Van Overbeke to approve the one year contract with R & D Lawncare for $17,100.00 to be paid at a monthly rate of $1,425.00, beginning with our fiscal year in April 2022 through March 2023. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. The Final Rule for ARPA funds was discussed. The first report is due in April 2022 but a spending plan doesn’t need to be submitted until 2024 and the funds don’t have to be spent until 2026.

New Business: Tiffany Haight, from Shelby Area District Library was present to discuss the upcoming library millage renewal and the services the library offers for Benona Township residents. It was the consensus of the Board for Tiffany to submit the ballot language to a lawyer for review and return it for Township Board approval at the February regular meeting. A motion was made by Van Overbeke and supported by Smith to approve the beach cleaning contract with Jonseck’s Beach Cleaning for the 2022 season. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Van Overbeke to schedule the Budget Hearing for February 28, 2022 at 6:30 PM and the Annual Meeting for Thursday, March 24, 2022 at 6:00 PM. All members-aye, motion CARRIED. A motion was made by Shaw and supported by Van Overbeke to adopt a resolution to establish the Township Treasurer’s salary at $16,800.00 beginning April 1, 2022. This resolution shall be submitted to the electors present at the Annual Meeting. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. A motion was made by Neuman and supported by Smith to adopt a resolution to establish the Township Clerk’s salary at $16,800.00 beginning April 1, 2022. This resolution shall be submitted to the electors at the Annual Meeting. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. A motion was made by Shaw and supported by Van Overbeke to adopt a resolution to establish the Township Supervisor’s salary at $12,000.00 beginning April 1, 2022. This resolution shall be submitted to the electors at the Annual Meeting. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman to adopt a resolution to establish the Township Trustees’ salaries at $150.00 per meeting, beginning April 1, 2022. This resolution shall be submitted to the electors at the Annual Meeting. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. The proposed amendment to the Zoning Ordinance was discussed. The amendment is to change the parcel size required for a buildable lot in an agriculturally zoned district from 2 ½ acres to 5 acres. It was the consensus of the Board to refer the proposed amendment back to the Planning Commission to address the PA116 rules and pre-existing non-conforming lots.

Public Comment/Presentations: None

A motion was made by Van Overbeke and supported by Shaw to adjourn, and the meeting was dismissed at 8:40 PM.

Respectfully submitted,

Margie Shaw, Clerk