JULY 22, 2019
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present, and two visitors in attendance. Following the pledge to the flag, a motion was made by Shaw and supported by Neuman to approve the agenda with the addition of “Electric Forest Issues” and “Welcome Signs” to New Business. All members-aye, motion CARRIED. The minutes of the June 24, 2019 Regular meeting were reviewed and a motion was made by Neuman and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Neuman reported that she reviewed township financial standings, deposited all money received and entered income to QuickBooks. Summer tax collection began July 1st, and $264,684.40 has been collected, about 17%. Revised bills were sent to some property owners after the Board of Review, which was held on July 15, 2019. Address changes are ongoing. Ramp fees were collected. Mortgage company tax summaries and tax distributions were mailed. Neuman worked with Windridge Textile to design new cemetery signs. A motion was made by Shaw and supported by Smith to authorize payment of the bills in the amount of $225,667.27, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed and the synopsis and Truth in Taxation Hearing were published in the local paper. The minutes were posted on the website and copies sent to the Trustees. Late arriving and time-sensitive bills were prepared. The budget for June was completed and all accounts were reconciled. We are still experiencing a glitch due to the Oceana County MTA check that was reissued so Brickley DeLong was consulted. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The agenda and L-4029 were prepared for the Truth in Taxation Hearing. The lap top issued to the Township did not have enough USB ports so the State sent a USB hub to solve the problem.
Cemetery report: There was one burial, four monument placements, two transfers, and another burial scheduled for later this summer. A list of rules for the back of the new cemetery signs was compiled.
Trustees’ report: Van Overbeke reported that a citizen sanded the offensive graffiti off the fishing deck at the Lake Michigan Oval Park. He recommended that a thank-you note be sent.
Fire Board report: Fleming and Smith were both unable to attend the meeting.
Planning Commission report: Preliminary minutes for the July 11, 2019 meeting were submitted. Van Overbeke noted that they approved two Land Divisions and approved changes to Brenda Samuel’s Conditional Use permit.
Supervisor’s report: Fleming reported that he assisted with the maintenance and mowing. He moved the school bell to a better location, and striped the Townhall and Oval Park parking lots. He primed the pump at the Stony Lake Beach, purchased three sprinkler heads, and irrigated the lawn twice. He interviewed interested parties for the Maintenance Manager position but decided he needs to learn all aspects of the job to better orient someone when we do decide to hire. He cut down a dead tree at Evergreen Cemetery and trimmed brush at the boardwalk at the Oval Beach. Fleming toured the roads and inspected the pile of debris Jonseck cleaned up following the storm at Lake Michigan Oval Beach. He also reported the damage to the fishing deck to the Sheriff’s Department.
Assessor’s report: Michael Beach submitted a written report of activities for July. The July BOR has been finalized.
Zoning Administrator’s report: Airy submitted a report of activities for July. He also submitted a preliminary questionnaire that he prepared for the Master Plan review. Permit activity for the month of July: Regular permits-1 Critical Dune Permits 0, RV permits-1, and one Land Division.
Old Business: A motion was made by Shaw and supported by VanOverbeke to approve the purchase of cemetery signs from Windridge Textile, to replace the old deteriorated signs at the cemeteries. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, and Neuman-aye, VanOverbeke-aye; motion CARRIED. A motion was made by Neuman and supported by Smith to adopt Ordinance #22: Prohibition of Recreational Marijuana Establishments Ordinance, to take effect August 31, 2019. The Clerk is authorized to sign and publish the ordinance. Roll call vote: VanOverbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.
New Business: A motion was made by Shaw and supported by Neuman to adopt a resolution to establish the 2019 millage rate as follows:
RESOLUTION RE TOWNSHIP OF BENONA
2019 MILLAGE LEVY
SOURCE PURPOSE MILLAGE LEVY 2019 MILLAGE LEVY
Allocated Operational 1.2337 1.2301
Voted Fire District .8075 .8051
Voted District Library .2467 .2459
Voted Roads 2.0000 1.9942
BE IT FURTHER RESOLVED: to authorize the Supervisor of Benona Township and the Clerk of Benona Township to sign the Certificate of Compliance with Section 31 of article 9 of the State Constitution of 1963.
Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye: motion CARRIED.
Fleming prepared a letter to be sent to the various parties involved with promoting and executing the Electric Forest music festival. There were many issues negatively affecting Benona Township residents and it was the consensus of the Board to attempt to address these issues so they will not recur next year. VanOverbeke recommended that “Welcome to Benona Township” signs be placed in several roads where the township is entered. Neuman will pursue this with Windridge when she orders the cemetery signs.
Public Comment: Larry and Jackie Porter shared concerns about the Oval Beach cleaning and reported that some boards have come off the docks at the swim beach.
A motion was made by Shaw and supported by Smith to adjourn and the meeting was dismissed at 8:45 PM.
Margie Shaw, Clerk