JUNE 22, 2020 at 7:00PM
BENONA TOWN HALL
The regular meeting was called to order at 7:00 PM with all Board members present, except Van Overbeke, and three visitors in attendance. A motion was made by Smith and supported by Shaw to approve the agenda with the addition of “Townhall Sign” to Old Business and “Shed Repairs” to New Business. All members-aye, motion CARRIED. The minutes of the May 26, 2020 Regular meeting were reviewed and a motion was made by Smith and supported by Neuman to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the May 26, 2020 Public Hearing for the Five Year Plan for Road Improvements were reviewed and a motion was made by Smith and supported by Neuman to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the May 26, 2020 Public Hearing for the Five Year Plan for Parks and Recreation were reviewed and a motion was made by Smith and supported by Neuman to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the June 3, 2020 Regular meeting were reviewed and a motion was made by Neuman and supported by Smith to approve the minutes with one correction. All members-aye, motion CARRIED.
Treasurer’s report: Neuman reported on township financial standings for June. She deposited all money received and entered income to QuickBooks. Address changes are ongoing. Neuman worked with the Assessor on tax data for the 2020 Summer tax bills and sent the file to KCI for processing and mailing. She finalized the escrow accounts for the upcoming tax season. Neuman received the 2019 Delinquent Tax Levy payment from the county and mailed the final disbursements. She also attended the Stony Lake Improvement Board meeting. A motion was made by Smith and supported by Shaw to authorize payment of the bills in the amount of $25,192.30, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting, two public hearings and the special meeting were completed and the synopsis was sent to the local paper. Copies were sent to the Trustees, Airy, and to Troughton for the website. Late arriving and time-sensitive bills were prepared. The budget for May was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting, as well as the agenda for the special meeting. The QuickBooks update was loaded on both computers. The approved work order was faxed to the Road Commission and the minutes were mailed when completed. The new printer was installed by Troughton and issues with the e-mail resolved with Ross Fritcher. An election contract was signed and sent to the County Clerk. Ballots arrived and were sent to all Absentee Voters who had returned their applications. MOVE ballots were emailed to overseas voters. The re-interment of a baby was discussed with Beacon Funeral home and the family and the grave was marked.
Trustees’ report: None
Fire Board report: Smith reported that there were 5 runs in May. The Policy Manual was completed. Three new pagers were approved for purchase. Approval was given to hire three new firefighters. Bills totaling $21,091.34 were approved.
Park Report: None
Planning Commission report: Preliminary minutes were submitted for the May 14, 2020 meeting.
Supervisor’s report: Fleming reported that he toured roads, parks and cemeteries weekly. He assisted Jonseck with beach cleaning and hauled away the debris. Ed Loughridge resigned as groundskeeper due to health issues. Fleming requested a bid to screen the gutters and ordered 10 yards of bark for the playground, which he later helped distribute. He cleaned out the shed at the cemetery on Johnson Rd. and evaluated it for repairs.
Assessor’s report: A report was submitted for June.
Zoning Administrator’s report: Airy reported on his activities for June. Airy discussed a Land Division with Jeff Payne. At the Planning Commission meeting he submitted two Land Divisions, both of which were approved. He assisted Mr. Hines with a Lot Line Adjustment for his parcel and submitted a copy of the Resolution to the Board for adoption. He worked an additional day to be on site when the new Xerox machine was delivered. The new owners of Stony Lake Store requested the temporary use of a food truck on their premises for four weeks, until their kitchen can be inspected. Airy sent an e-mail to the Planning Commission members for approval. Permit activity for the month of June: Regular permits-5, RV permits-5, Lot Line Adjustment-1, and Land Divisions-2.
Old Business: The sign for the town hall was discussed and Fleming hopes to have a proposal for the July meeting.
New Business: A motion was made by Shaw and supported by Neuman to adopt the Lot Split Resolution for Lot 5, Center Shores Plat for Jill Carter and Donald Hines. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. It was the consensus of the Board to set the date for the Truth in Taxation hearing for July 27, 2020 at 7:15 PM and the Election Commission meeting for July 20, 2020 at 10:30 AM. A motion was made by Shaw and supported by Smith to approve up to $1,500.00 for repairs to the shed at the Benona Township Cemetery. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED.
Public Comment/Presentations: Mr. Wilson encouraged the paving of Buchanan Rd. to Stone Church Rd. and the addition of a stop sign.
A motion was made by Smith and supported by Shaw to adjourn and the meeting was dismissed at 8:40 PM.
Margie Shaw, Clerk