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MAY 28, 2019


The regular meeting was called to order at 7:30 PM with all Board members present, except Shaw, and four visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Neuman to approve the agenda with the addition of “Lock-in price of Propane with Amerigas” to New Business. All members-aye, motion CARRIED. The minutes of the April 22, 2019 Regular meeting were reviewed and a motion was made by Neuman and supported by VanOverbeke to approve the minutes as submitted. All members-aye, motion CARRIED. It was noted that Shelby Township will be paying for their portion of the W. Buchanan Rd. project.

Treasurer’s report: Neuman reported that she reviewed township financial standings, deposited all money received and entered income to QuickBooks. Neuman received the 2018 Tax Levy Payment from the county and prepared and mailed the final 2018 disbursements. She worked with KCI on the processing of the 2019 summer tax bills and received their proposal. Address changes are ongoing. A motion was made by VanOverbeke and supported by Smith to authorize payment of the bills in the amount of $18,351.94, with the addition of any late arriving bills. Roll call vote: Smith-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED.

Clerk’s report: Fleming reported that the minutes of the Regular meeting were completed and the synopsis was published in the local paper. The minutes were posted on the website and copies sent to the Trustees. Late arriving and time-sensitive bills were prepared. The budget for April was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The audit was completed and final journal entries made on May 7th. The insurance audit report was also completed. The unadopted resolution was submitted to MTA. Three thank-you notes were shared with the Board from Becky Griffin, Noel Tow, and Sharon Zoller.

Cemetery report: There was one burial, one monument placement, and future burials scheduled for this summer. The Benona Cemetery map is being reconstructed through reviewing receipt entries and burial records from the last 30+ years and now will be coordinated with the existing monuments.

Trustees’ report: Smith expressed his disappointment with the gravel road work being done and the Sodium Chloride application. Smith will call Road Commission for further details.

Fire Board report: Smith reported that the meeting of May7th was cut short because of a fire run. There were 15 runs in April. A house belonging to Jim Brown was burned down for fire academy training. Bills totaling $2,441.35 were approved for May. A new computer was approved for purchase.

Park report: Although the Lake Michigan Oval Beach has been cleaned twice, the wet dune grass stops the beach cleaner. Because water levels are high, there is more grass washing ashore. No trash containers have been placed at the beach yet and garbage is being left at the park. The ballpark also needs mowing.

Planning Commission report: Preliminary minutes for the May 9, 2019 meeting were submitted. The possible survey questions and the Village of Shelby’s Blight Ordinance were discussed. There was one Land Division approved.

Supervisor’s report: Fleming reported that he tours the roads, parks, and cemeteries each weekend. Woodrow Road was paved and plans are to start on Stony Lake Road right after Memorial Day. He worked with Rob Troughton to make sure the flag pole at Johnson Road Cemetery was replaced and ready for Memorial Day. He contacted Ed Loughridge to follow up on a tip that he would be interested in mowing Benona Township Cemeteries and Parks.

Assessor’s report: Michael Beach submitted a written report of activities for May.

Zoning Administrator’s report: Airy submitted a report for May activities. Matt Ashbaugh of Great Lakes Energy came in to discuss an issue with a property owner who had built a pole barn under his electrical supply line. Airy has now added a warning to his Zoning Permit application to inform homeowners and builders of this danger. Permit activity for the month of April: Regular permits-2 Critical Dune Permits 2, RV permits-29, and one Land Division.

Maintenance Manager Report: Troughton was not present at the meeting. He has been having health issues and may be limited in his workload.

Old Business: None.

New Business: A motion was made by VanOverbeke and supported by Smith to hire Ed Loughridge to mow the parks, cemeteries, and town hall grounds, now that Noel Tow has retired. Roll call vote: VanOverbeke-aye, Neuman-aye, Fleming-aye, and Smith-aye; motion CARRIED. An inquiry was made by the Stony Lake Property Owners’ Association about testing the water at Lake Michigan Beach for E. coli. Fleming reported that it is currently being tested on a regular basis by the Oceana County Health Department. Fleming reported that the township can lock in a price of $1.90 per gallon for propane for the year. A motion was made by Smith and supported by VanOverbeke to post-approve Fleming to lock in the price with Amerigas. Roll call vote: Smith-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED. A motion was made by Neuman and supported by Smith to approve $900.05 for postage for KCI to send Summer Tax bills. Roll call vote: Smith-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye: motion CARRIED. There was discussion about the Camp Miniwanca seawall along Scenic Drive and parking lines being repainted at the Stony Lake Oval Beach. New signs were discussed for the cemeteries since the Benona Cemetery sign has deteriorated beyond repair.

Public Comment: Tom Owczarski was present to say he was disappointed and appalled at the current condition of the Evergreen Cemetery at Stony Lake. Recent staff personnel changes, rainy conditions, and heath concerns of the Maintenance Manager were discussed. Tree removal and branch disposal will be addressed.

A motion was made by Smith and supported by Neuman to adjourn and the meeting was dismissed at 8:35 PM.

Respectfully submitted,

Sharon Zoller, Deputy Clerk