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NOVEMBER 25, 2019


The regular meeting was called to order at 7:30 PM with all Board members present and three visitors in attendance. Following the pledge to the flag, a motion was made by Shaw and supported by Neuman to approve the agenda with the addition of “2020 Road Wish List” and “Fire Board Appointment” to New Business. All members-aye, motion CARRIED. The minutes of the October 28, 2019 Regular meeting were reviewed and a motion was made by Smith and supported by Van Overbeke to approve the minutes as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Neuman reported that she reviewed township financial standings, deposited all money received and entered income to QuickBooks. Neuman worked with the Assessor to complete the 2019 Winter Tax data and forwarded it to KCI. Tax bills will be mailed Nov. 27th. Address changes are ongoing. Tax distributions were prepared and mailed. Neuman worked with Windridge Textile to coordinate installation of the “Welcome to Benona Twp.” signs. Neuman attended the BS&A Tax I & II training. She also prepared and printed the Mortgage Escrow reports for the Winter Tax bills. A motion was made by Shaw and supported by Van Overbeke to authorize payment of the bills in the amount of $13,345.87, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

Clerk’s Report: The minutes of the Regular meeting were completed and the synopsis was sent to the local paper. Copies were sent to the Trustees, Airy, and to Troughton for the website. Late arriving and time-sensitive bills were prepared. The budget for October was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The snow plowing contract was signed and mailed. A survey was completed.

Cemetery report: Two burial sites were marked this month and Shaw attended one burial at the request of Bill Harris.

Trustees’ report: Van Overbeke noted that it might be worth looking into placement of a guard rail on the large curve on Buchanan Rd. onto 42nd Ave.

Fire Board report: Smith reported on both the Annual and the regular Fire Board meetings. At the Annual meeting all elected positions remained the same. The budget was approved for 2020, as was the meeting calendar. At the regular meeting, there were 15 runs in October. Work continues on the policy manual and hiring new recruits. Approval was given for the purchase of a new pump house and heat pan Truck 244. It was decided to remain with E Dispatch rather than change to Active 911. Bills totaling $1,786.84 were approved for payment.

Park Report: Fleming reported that work on the seawall will be delayed until at least next year but the permits are valid for five years. The Stony Lake docks need major repairs.

Planning Commission report: Preliminary minutes for the November 14, 2019 meeting were submitted. Van Overbeke reported that a Conditional Use permit for a wine tasting business was discussed but determined to be unnecessary.

Supervisor’s report: Fleming reported that he toured roads, parks and cemeteries weekly. He attended the regular and Annual Fire Board meetings. Fleming met with Windridge regarding sign installation and will meet with Mark Timmer from the Road Commission to discuss the Road Commission doing the installation of the “Welcome to Benona” signs. He also reviewed the Five Year Plan for Roads. All projects on it have been completed.

Assessor’s report: A written report was submitted for November. There is an upcoming Tax Tribunal in December.

Zoning Administrator’s report: Airy submitted a report of his activities for November. Airy assisted Kathleen Vannette with her request to open a wine tasting business. He mediated between two property owners with a property line dispute. At the Planning Commission meeting, he also presented a property line adjustment for Mr. Seitz, which was reviewed and approved by the Planning Commission. He is mailing out the surveys for the Master Plan review to large land owners, businesses and long time residents. These surveys will also be included with tax bill receipts. Airy assisted Linda Schrump on a property line issue. He has also been working with EGLE (formerly DEQ) on erosion prevention permits for owners of Lake Michigan beachfront property. Each Special Exception requires a written waiver exemption from the township before a permit can be issued. Permit activity for the month of November: Critical Dune permits-4, and one Land Division.

Old Business: No action was needed as Fleming will be meeting with the Road Commission to discuss the installation of the “Welcome to Benona Township” signs.

New Business: A motion was made by Van Overbeke and supported by Smith to approve postage for tax bill receipts. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. A motion was made by Smith and supported by Neuman to submit the following “Road Wish List for 2020” to the OCRC.

  1. Scenic Dr.- from Stony Lake bridge to Shelby Rd., in partnership with OCRC.
  2. Grant Rd.- from 28th Ave. to the seasonal road designation.
  3. Johnson Rd.- from St. Stephens Lutheran church to 40th Ave.
  4. Second St.- from Garfield Rd. to Thomas Rd.
  5. Thomas Rd.- from 2nd St. to Scenic Dr.
  6. Garfield Rd.-from Scenic Dr. to Lake Michigan
  7. Stone Rd.- from Scenic Dr. to 32nd Ave.

How much can be accomplished will depend on how much the work orders are and how much time the OCRC can devote to these projects. All members-aye; motion CARRIED. A motion was made by Van Overbeke and supported by Shaw to appoint John Smith to the Shelby-Benona Fire Board for a 6 year term. All members-aye, motion CARRIED.

Public Comment: There was a request for a year-round Porta-Jon to be placed in the Stony Lake area for fishermen. The Board agreed it was a good idea, placement was discussed, and Fleming will contact All Seasons Porta-Jons to order one. Another issue, with a neighbor who has an incorrectly numbered residence address, was also discussed.

A motion was made by Shaw and supported by Neuman to adjourn and the meeting was dismissed at 9:00 PM.

Respectfully submitted,

Margie Shaw, Clerk