OCTOBER 25, 2021 at 7:00 PM
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:00 PM by Supervisor Fleming, with all Board members present, and two visitors in attendance. A motion was made by Smith and supported by Neuman to approve the agenda with the addition of “Ramp Stickers” to Old Business. All members-aye, motion CARRIED. The minutes of the September 27, 2021 Regular meeting were reviewed and a motion was made by Smith and supported by Neuman to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Neuman submitted a report on township financial standings for September. All income has been deposited and entered into QuickBooks. She continued collecting 2021 Summer Taxes, and $1,902,206.64 has been collected to date, approximately 93%. Neuman collected the Boat Ramp fees from the stores and worked with KCI preparing for the Winter Tax season. KCI submitted a proposal for processing and mailing the tax bills. Neuman also met with Laurel Sawyer regarding her upcoming town hall rental. A motion was made by Shaw and supported by Van Overbeke to authorize payment of the bills in the amount of $13,260.46, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was sent to the local paper. Copies were sent to the Trustees and to Troughton for the website. Late arriving and time-sensitive bills were prepared. The budget for September was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks, and checklist were prepared for the regular meeting. Shaw completed several required online classes related to election management and a survey regarding recycling. Four cemetery sites were marked for burials and monument placements. Shaw also met a lot owner at Evergreen Cemetery to determine her lot boundaries.
Trustees’ report: Smith reported on the Planning Commission meeting that he attended.
Fire Board report: Smith reported that there were 10 runs in September. Truck 291 is being repaired. The ladder repairs resulted in the recertification of the truck. The Fire Prevention Open House Oct. 12th had a large turnout. Bills totaling $10,881.42 were approved for payment.
Parks report: Supervisor Fleming noted that the buoys will be removed with the help of volunteers.
Planning Commission report: None
Supervisor’s report: Fleming reported that he monitors the roads, cemeteries, and parks regularly. He replaced the exterior light photo eye at the town hall and also trimmed the bushes and removed leaves. Fleming winterized the pump at Stony Lake. He called All Seasons Porta Jons to remind them to leave a unit at the Ball Park for the winter. Fleming scheduled buoy and ramp removal and urn clean up at the cemeteries. He changed our propane provider from Amerigas to Excel. Fleming attended the Fire Command meeting. The 44th Ave. project is mostly completed.
Assessor’s report: The Assessor submitted a written report for October. Two tax tribunals are pending until they are allowed to meet in person.
Zoning Administrator’s report: Airy submitted a report on his activities for October. Permit activity for October 2021: Regular Zoning permits-2, Critical Dune permits-1, and two Land Divisions.
Old Business: A motion was made by Shaw and supported by Neuman to hire Amie Fleming as town hall janitor. Amie served in this capacity in the past and is familiar with the job. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. The Boat Ramp stickers were delivered but were a much larger size than we ordered. It was the consensus of the Board to return them and reorder.
New Business: A motion was made by Shaw and supported by Van Overbeke to contract with KCI for processing and mailing winter tax bills for a total of $1,468.14. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. The ARPA Funds application was approved. The amount awarded was $150,095.00.
Public Comment/Presentations: One visitor appreciated the road improvements to the Lake Michigan Oval Beach. She also had questions about the procedures to form the Short Term Rental Ordinance. The Board explained the steps the Planning Commission and the Township Board will be taking, and that public hearings will most likely not be held until May or June of 2022, when more residents are in the area.
A motion was made by Smith and supported by Shaw to adjourn, and the meeting was dismissed
at 7:45 PM.
Margie Shaw, Clerk