DECEMBER 26, 2012 AT 7:30 PM
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present, and no visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Burmeister to amend the agenda by adding “DEQ Permit” to Old Business. All members-aye, motion CARRIED. The minutes of the November 26, 2012 regular meeting were reviewed and a motion was made by Czurak and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Czurak submitted a report of monthly balances, including a balance sheet from QuickBooks. She also reported on current tax collection difficulties.
Clerk’s report: Shaw reported that she found and corrected the budget error from November. All accounts were reconciled and the monthly budget balanced. Shaw received the requested invoices from Rose & Rose and issued a check to cover the unpaid portion to Prince. Shaw completed the tax exemption certificate for the new propane provider. A bill was sent to Bob Samuels for the lawyer bill for his easement and payment was received. Deputy Clerk Zoller called about the grant money we never received for the parking lot project and that should be forthcoming. Shaw called the MTA office many times but was unable to get answers to our questions regarding Burmeister’s payment schedule and snow plowing contract. Bart Burmeister needs to be officially appointed to the Planning Commission to replace Russ Burmeister as representative for the Township Board. Shaw also completed a survey about overseas and military ballots.
Trustees report: Smith received a request for a tractor sign for their road by the Horter family.
Cemetery report: Shaw reported no current activity.
Fire Board report: Smith reported that there were 14 runs in November. Five new pagers will be purchased from the FEMA fund. The Shelby-Benona Fire Department, in conjunction with Hart and Mason County are looking into a mutual aid box alarm system (MABAS). Ferry Fire Dept. took our old air-packs with the understanding that they can use them for 12 months and either purchase them or buy new ones and return them. Peterson Farms is interested in purchasing the remaining air-packs.
Parks report: A donation of $500.00 was received from the American Youth Foundation.
Supervisor’s report: Fleming reported that he shimmed the propane tank to stabilize it. He called Planning Commission, Zoning Board of Appeals and Board of Review members whose appointments were expiring and asked if they would be willing to serve another term. Fleming also attended the Fire Board meeting.
Assessor’s report: They met with the December BOR and prepared and filed the affidavits with County Equalization and the Township and County Treasurers. They are currently preparing new Land Tables and ECF Tables and continuing land studies. The Special Assessments Report was filed with the State Tax Commission. Airy is visiting new construction sites and computerizing data. Old files are being purged and 2012 property sales are being reviewed. Land splits and combinations are being processed for the 2013 Assessment Roll as well as new deeds, property transfer affidavits, principle residence exemptions, and other miscellaneous exemptions.
Zoning Administrator’s report: Airy reported that he presented a Land Division for B. Neuman at the Planning Commission meeting. At the Planning Commission meeting, Airy discussed the Highland house, which he later discussed with Fleming. A copy of the letter sent to Rex Highland was distributed to both the Planning Commission and the Township Board. The following activity was reported for the month of December: Regular zoning permits-1, Critical dune permits-3, and Land Divisions-1.
Old Business: The DEQ permit for dredging the channel was discussed. A motion was made by Shaw and supported by Burmeister to authorize Fleming to sign the pending permit and return it to the DEQ. All members-aye, motion CARRIED.
New Business: A motion was made by Shaw and supported by Smith to post-approve Bart Burmeister to replace Russ Burmeister on the Planning Commission for the remaining one year of his term. All members-aye, motion CARRIED. A motion was made by Czurak and supported by Smith to reappoint Dave Fleming to the Planning Commission for another three year term (through 12/31/15). All members-aye, motion CARRIED. A motion was made by Czurak and supported by Shaw to appoint Leon Ballast, Paul Byl and Barbara Fox to the Board of Review for two year terms. All members-aye, motion CARRIED. A motion was made by Czurak and supported by Shaw to reappoint Amy Kidder to the Board of Appeals for another 3 year term (through 12/31/15). All members-aye, motion CARRIED. A motion was made by Shaw and supported by Czurak to pay the $15.00 registration for any BOR members who wish to attend the BOR schooling. All members-aye, motion CARRIED. A motion was made by Shaw and supported by Smith to request that a “Tractor” caution sign be placed on 56th, 58th and Johnson roads. All members-aye, motion CARRIED. A motion was made by Shaw and supported by Smith that a resolution be adopted to allow Township Board members to determine their individual frequency of pay (monthly, quarterly or annually). Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-aye; motion CARRIED. A motion was made by Shaw and supported by Czurak to authorize the bills for payment, with the addition of any regular monthly bills that come in. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-aye; motion CARRIED. Discussion followed about the Highland house, a moratorium on boat ramp permits for a year due to unusually low water and possible repairs to Stone Road.
A motion was made by Shaw and supported by Smith to adjourn and the meeting was dismissed at 8:45 PM.
Margie Shaw, Clerk