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REGULAR MEETING

MARCH 24, 2022 at 7:00 PM

BENONA TOWNSHIP HALL

(Unapproved Minutes)

The regular meeting was called to order at 7:00 PM by Supervisor Fleming, with all Board members present and no visitors in attendance. A motion was made by Smith and supported by Neuman to approve the agenda with the addition of “Porta Jon Contract” and “Bell Mount” to New Business. All members-aye, motion CARRIED. The minutes of the February 28, 2022 Regular meeting were reviewed and a motion was made by Smith and supported by Neuman to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the February 28, 2022 Budget Hearing were reviewed and a motion was made by Neuman and supported by Smith to approve the minutes as submitted. All members-aye; motion CARRIED.

Treasurer’s report: Neuman submitted a report on township financial standings for February and March. All income has been deposited and entered into QuickBooks. Neuman processed the 2021 Tax Settlement and completed all worksheets and reports, e-mailing them to the County Treasurer. Final disbursements and required documents were hand delivered to the County Treasurer on March 16th. Updated personal property statements were sent with a corresponding letter to delinquent personal property owners. Address changes are ongoing. A motion was made by Shaw and supported by Van Overbeke to authorize payment of the bills in the amount of $13,512.15, and with the addition of any late arriving bills after April 1st. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was sent to the local paper. The minutes of the February 28, 2022 Budget Hearing were also completed. Copies of both were sent to the Trustees and to Troughton for the website. The Annual Meeting notice was also sent to Troughton for the website, posted and published in the local paper. Late arriving and time-sensitive bills were prepared. The monthly budgets for February and March were completed and all accounts for February were reconciled. The agenda, Profit & Loss reports, checks, and checklist were prepared for the regular meeting and the agenda, 2022-23 Proposed Budgets and Proposed Salary & Wage Schedule and Annual Cemetery Report were prepared for the Annual Meeting. Tiffany Haight submitted a resolution and ballot language from their lawyer for the Library Millage renewal and our lawyer submitted ballot language for the Road Millage renewal. One cemetery lot was sold and four burials were scheduled for May.

Trustees’ report: None

Fire Board report: Smith reported that there were 15 runs in February. Bills totaling $3,123.25 were approved for payment.

Parks report: Fleming reported that the “Thin Ice” sign is going to be removed.

Planning Commission report: None

Supervisor’s report: Fleming reported that he monitors the town hall, roads, cemeteries, and parks weekly. He worked with the Assessors preparing for the March BOR and served as secretary at all five sessions. He set up auto-pay with Excel Propane in order to get the best price. Fleming attended the Fire Command meeting and the Road Commission meeting. He contacted Senator Bumstead’s office regarding an upcoming vote about Revenue Sharing being affected by the low 2020 results. A Forfeiture Survey was submitted to the State Police. He reviewed the 4th draft of the proposed Short Term Rental Ordinance and solicited a bid from Stovall for building a bell mount for the old school bell.

Assessor’s report: None

Zoning Administrator’s report: Bizon submitted a written report for March. She processed 3 Zoning permits, 3 Critical Dune permits, 1 Land Division and 1 Conditional Use permit.

Old Business: A motion was made by Shaw and supported by Neuman to adopt a Resolution Submitting Millage Proposal for the Library millage to be placed on the August 2, 2022 ballot. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. A motion was made by Shaw and supported by Smith to approve the following language for the Shelby Area District Library millage proposal:

Shall the tax limitation on all taxable property in the Township of Benona, Oceana County, be increased and the Township be authorized to levy annually a millage in an amount not to exceed .25 mill ($0.25 on each $1,000.00 of taxable value), of which .2425 mill is a renewal of the millage rate that expired in 2021 and .0075 mill is new additional millage, for a period of four (4) years, 2022 to 2025 inclusive, for the purpose of providing funds for library services to Benona Township and for all library purposes authorized by law, the proceeds of which will be distributed to the Shelby Area District Library? The estimate of the revenue Benona Township will collect if the millage is approved and levied by the Township in the first year (2022) is approximately $44,000.00. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED

The existing road millage of 2 mills expired December of 2021 therefore the Board favored proposing new millage for roads, but at half the amount as the former millage. A motion was made by Van Overbeke and supported by Shaw to adopt a Resolution Submitting Millage Proposal for the Benona Township Extra-Voted Millage to Maintain and/or Improve Public Roads for the August 2, 2022 ballot and to approve the following language for the ballot proposal:

Shall Benona Township impose an increase of up to 1 mill ($1.00 per $1,000.00 of taxable value) in the tax limitation imposed under Article IX, Sec. 6 of the Michigan Constitution, and levy it for four (4) years, 2022 through 2025 inclusive, for the purpose of maintaining and/or improving public roads within Benona Township, which 1 mill increase will raise an estimated $182,201.65, in the first year the millage is levied?

Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

A motion was made by Van Overbeke and supported by Smith to make one minor change to the proposed Short Term Rental Ordinance submitted by the Planning Commission and refer it to our attorney for review. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.

New Business: A motion was made by Smith and supported by Neuman to post-approve $1,536.98 for preparation and mailing Assessment Change Notices. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman to adopt the 2022-23 General Fund budget. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman to adopt the 2022-23 Shelby Area District Library budget. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. A motion was made by Neuman and supported by Van Overbeke to adopt the 2022-23 Ramp Fund budget. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. A motion was made by Smith and supported by Neuman to adopt the 2022-23 Shelby Benona Fire District budget. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. A motion was made by Shaw and supported by Van Overbeke to adopt the 2022-23 Salary & Wage Schedule. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. Upcoming road projects were discussed. A motion was made by Van Overbeke and supported by Shaw to approve the All Season’s Porta-Jons contract. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Smith to authorize the Supervisor to solicit and additional bid on the bell mount from Harbor Design and to accept the lowest bid. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.

 

Public Comment/Presentations: None

A motion was made by Shaw and supported by Neuman to adjourn, and the meeting was dismissed

at 8:25 PM.

Respectfully submitted,

Margie Shaw, Clerk