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MAY 23, 2016 AT 7:30 PM


The regular meeting was called to order at 7:30 PM with all Board members present and twenty-three visitors in attendance.   Following the pledge to the flag, a motion was made by Schuyler and supported by Shaw to approve the agenda with the addition of “Road Work Order” to New Business.  All members-aye; motion CARRIED.  The minutes of the April 25, 2016 regular meeting were reviewed and a motion was made by Smith and supported by Schuyler to approve the minutes as submitted.  All members-aye, motion CARRIED.

Treasurer’s report:  Schuyler reported final account balances for April 2016.  She prepared for, and assisted with, the audit.  Preparations are being made for summer tax collection.  A motion was made by Shaw and supported by Schuyler to authorize payment of the bills in the amount of $27,959.78, with the addition of any late arriving bills, including the bill for insurance.  Roll call vote:  Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye; motion CARRIED.

Clerk’s report:  The minutes of the Regular meeting were completed and the synopsis was published in the local paper. Late arriving bills were prepared.  All accounts were reconciled and a monthly budget report for April 2016 was completed.  The agenda, Profit & Loss reports, checks and checklist were prepared for the regular meeting.  The audit was completed.  Paperwork for the millage request for the Shelby Area District Library was submitted to the County.  A revised contract was received from Stovall Construction.

Cemetery:  One grave space was marked for a burial.  The cremains we received last winter from the Peternell family were buried as well.

Fire Board report:  Smith reported that there were 8 runs in April.  Bids were sent to insurance companies dealing with fire department insurance.  Bills totaling $6,948.75 were approved for payment.

Parks report:  Gentel was present and reported on repairs and preparations for the summer season.  He noted that he had to raise the docks.

Planning Commission report:  Preliminary minutes were submitted.

Supervisor’s report: Fleming reported that he met with the auditors.  He inspected 24th Avenue and discussed brine scheduling with Jeff Bulkema.  He requested removal of the propane tank in preparation for the building addition and was in contact with Jeremy Horton regarding signing the building contract with Stovall.  He reviewed the contract and contacted Stovall regarding a start date.  Fleming also received a work order from the Oceana County Road Commission for chip seal and fog coat on Scenic Drive from Buchanan Rd. to Shelby Rd.

Assessors’ report:  Beach submitted a written report detailing their activities for the month of May.

Zoning Administrator’s report:  Airy submitted a report of his monthly activities.  He noted that Chinese aerial lanterns were discussed at the Planning Commission meeting and the Myrmel Land Division was approved.  Permit activity for the month of May:  Regular permits-5, Critical Dune permits-2, sign permits-2, RV permits-8, and one Land Division.

Maintenance Manager’s report:  Gentel reported that there is a ban on cutting or trimming oak trees from April15-July 15.

Old Business:  There was a presentation by Eric Von Dop from Brickley DeLong summarizing his audit findings for 2016.  A motion was made by Burmeister and supported by Schuyler to approve the contract with Brickley DeLong for the next two year audit cycle.  Roll call vote:  Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye; motion CARRIED.   There was no new information regarding the status of the Township website at this time.

New Business:  There was discussion about the proposed work order for Scenic Drive.  Burmeister pointed out that Scenic Dr. is not a township road and if we keep channeling money to County projects we won’t be able to improve our gravel roads as planned.  A motion was made by Burmeister and supported by Smith to reject the work order for seal coat and fog seal of Scenic Dr. (B15).  Roll call vote:  Burmeister-aye, Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.  The Election Commission meeting was set for June 27th at 7:00 PM, prior to the regular meeting.   The maintenance of the parks was discussed and it was the consensus of the Board that we should give more direction regarding the degree of maintenance we would like.

Presentations:  Presentations were given by Gail Schulte, candidate for County Treasurer, Lori Green, candidate for Drain Commissioner, Alexi Urick, candidate for County Treasurer, and Tim Priese, candidate for Sheriff.  Joel Mikkelson was present to explain three options being considered by the Oceana County Park Commission for the repair of Marshville Dam.

Public Comment:  Comments about the Dam proposals included questions regarding the size of the park, cost of the proposed projects and the amount of the County Park budget that has been spent in Benona.  There were concerns about environmental impact and input by the DEQ.  Several present stated they would like to see repairs made that would have minimal impact on the Dam and surrounding environment.

A motion was made by Shaw and supported by Schuyler to adjourn and the meeting was dismissed at 9:00 PM.

Respectfully submitted:

Margie Shaw, Clerk