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REGULAR MEETING

MAY 23, 2022 at 7:00 PM

BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:00 PM by Supervisor Fleming, with all Board members present, except Van Overbeke, and 8 visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Neuman to approve the agenda with additions. All members-aye, motion CARRIED. The minutes of the April 25, 2022 Regular meeting were reviewed and a motion was made by Neuman and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Neuman submitted a report on township financial standings for April. All income has been deposited and entered into QuickBooks. Neuman received the final delinquent 2021 property tax levy from the County and processed and mailed distributions, as well as delinquent Personal Property Tax distributions. She met with Shaw and Eric Van Dop for the audit Exit Conference. Neuman continued working with KCI on a proposal for processing the upcoming Summer Tax bills and is working on escrow accounts. Address changes are ongoing. A motion was made by Shaw and supported by Smith to authorize payment of the bills in the amount of $18,879.05, and with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was sent to the local paper. Copies of both were sent to the Trustees and to Troughton for the website. Late arriving and time-sensitive bills were prepared. The monthly budget for April was completed and all accounts for April were reconciled. The agenda, Profit & Loss reports, checks, and checklist were prepared for the regular meeting. Shaw attended a required election training this afternoon. The new ballots bags were taken to the County Building to be certified. The Audit Exit Conference was held on Thursday, May 19th. Six burials and 5 foundations were marked in May, and one more burial is scheduled for the 28th. The remapping of the cemetery by Shaw and Zoller has begun now that the weather has improved.

Trustees’ report: None

Fire Board report: None

Parks report: Fleming reported that the channel is better this year, allowing boats access to Lake Michigan. The beach has been cleaned once and another cleaning is scheduled. The weed control treatment is scheduled for Stony Lake. Toilet shelters were discussed.

Planning Commission report: The May meeting was cancelled.

Supervisor’s report: Fleming reported that he monitors the town hall, roads, cemeteries, and parks weekly, currently working with the Zoning Administrator and Sheriff to bring junk littered parcels into compliance. He worked with the lawn care contractors to rid the playground area of grubs and with the Maintenance Manager to weather-seal the boardwalk and put out garbage containers. The ramp, ladders and buoys are scheduled to be installed at the docks. The first brine application has been completed. 28th Ave. has been paved and the Stony Lake Road project is underway. Fleming attended the Fire Command meeting. A letter was received from residents regarding the helicopter rides at Silver Lake.

Assessor’s report: A written report was submitted for May.

Zoning Administrator’s report: Bizon submitted a written report for May. Bizon processed 4 Zoning permits, 2 Critical Dune permits, 24 RV permits and one parcel combination.

Old Business: Eric Van Dop was present to give the final audit report. A motion was made by Shaw and supported Neuman to hold two public hearing on the proposed Short Term Rental Ordinance. The first hearing is scheduled for June 27, 2022 at 6:30 PM and the second will be held on August 22, 2022 at a time yet to be determined. All members-aye; motion CARRIED.

New Business: A motion was made by Shaw and supported by Neuman to approve the proposal with KCI for processing and mailing summer tax bills for a total of $1,631.48. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman contact the attorney to determine what steps need to be taken for a road abandonment of First St. between Williams St. and North St. Roll call vote: Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. Deputy Clerk Zoller was present to discuss the County ARPA funds and the grants for which we could apply to possibly build a picnic shelter at the ballpark. The Board opted not to apply as the deadline to apply is May 31, 2022 and the placement of a shelter has been a deterrent in the past. A motion was made by Shaw and supported by Smith to approve the work order for chip seal/fog seal for 13,460 feet of Buchanan Rd. for $95,969.80. Roll call vote: Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. It was the consensus of the Board to schedule an Election Commission meeting for June 27, 2022 at 6:15 PM. Since the price of postage is due to increase in June, a motion was made by Shaw and supported Neuman to approve $1,566.00 for postage for tax receipts, voter applications and general office use. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED.

 

Public Comment/Presentations: Mr. and Mrs. Garrett Siegers were present to discuss the helicopter tours over Lighthouse Dr. and express concerns about Benona Township issuing a Conditional Use permit for that business to operate within Benona Township. At this time the township has not been approached by the company regarding this issue. A motion was made by Smith and supported by Shaw to adjourn, and the meeting was dismissed at 8:37 PM.

Respectfully submitted,

Margie Shaw, Clerk