OCTOBER 24, 2016 AT 7:30 PM
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present and five visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Schuyler to approve the agenda with the addition of “Cemetery Tree Removal” to New Business. The minutes of the September 26, 2016 Regular meeting were reviewed and a motion was made by Schuyler and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the Election Commission meeting were reviewed and a motion was made by Fleming and supported by Schuyler to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Schuyler reported that she balanced all accounts and entered income into QuickBooks and she reported final account balances for September. She is continuing to collect delinquent summer taxes for 2016 and working with Brandi Neuman (Treasurer-elect) to familiarize her with the position. New delinquent Personal Property tax bills were printed for seven property owners who have multiple years of delinquent Personal Property taxes. The winter tax bills have been proofed and are being printed and mailed on Nov. 28th by Centron Data Services. A motion was made by Shaw and supported by Smith to authorize payment of the bills in the amount of $11,306.15, with the addition of any late arriving bills and any draws required for the building project. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was published in the local paper. The cemetery notice regarding urns was also published. Late arriving bills were prepared. All accounts were reconciled and a monthly budget report for September 2016 was completed. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The L-4029 millage report was submitted to the county. Many applications and AV ballots for the November General election have been processed. The MOVE report was submitted. The library contract was signed and the contract with Silver Street clarified and approved. The papers for the approved lot split were completed. MTA class registration was sent in for Fleming. The 941 quarterly report was completed. Close of Registration was October 11 and the Election Commission meeting was that day as well. The agenda was prepared for that meeting, the minutes completed following it, and notification of appointed inspectors submitted to party chairmen and the county clerk.
Trustee’s report: None.
Cemetery: Shaw investigated a request for tree removal at the Johnson Road Cemetery and contacted Gary Mosher to see if he can remove it.
Fire Board report: Smith reported that there were 8 fire runs in September. Crystal Township purchased and took possession of truck #242. Fire prevention education is under way in local schools. The Fire Department open house was October 15th. The new computer is in. Bills totaling $7,410.68 were approved for payment. Chief Jack White was present to review the 2017 Fire District budget and answer any questions.
Park report: The barricades have been removed at the docks.
Planning Commission report: Preliminary minutes for the October 13, 2016 meeting were submitted.
Building Committee report: Paint colors were selected and trim work discussed. Much discussion and revisions have occurred because of drainage issues.
Supervisor’s report: Fleming reported that he attended the Building Committee meeting and made adjustments to the Change Order request. He attended the MTA class on fire and EMT services, the Fire Board meeting and the Election Commission meeting. He toured the township roads and checked on the progress of the building project several times. He also winterized the cemetery well.
The annual Fire Command meeting is November 10th at 6:30 PM.
Assessor’s report: A written report was submitted of the month’s activities. They attended four Small Claim Tax Tribunals on October 17th. The expertise of an engineer is needed for the Entire Tribunal appraisal.
Zoning Administrator’s report: A copy of the Green Gables Lot Split was sent to James Huey. A request by Cypress Creek Renewables was investigated by Airy and forwarded to the Assessor. Airy reviewed lots in Cobmoosa with a new owner regarding setback requirements for new construction. Airy assisted Bill Cunningham with a Land Division application which was later submitted to the Planning Commission and approved. He also investigated a complaint about sand removal activity and informed the DEQ of it as well. Permit activity for the month of October: Regular permits-2, Critical Dune permits-1, and one Land Division.
Old Business: The Change of Work Order was discussed and negotiated with Horton. A motion was made by Shaw and supported by Schuyler that one half of the additional charge ($5,500.00 total) due to a grading correction because of drainage issues will be covered by Horton and the other half plus landscaping additions will be paid by the Township. Roll call vote: Smith-nay, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-nay; motion CARRIED. A motion was made by Shaw and supported by Schuyler to approve the 2017 Shelby Benona Fire District budget. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye; motion CARRIED. A motion was made by Burmeister and supported by Smith to approve an additional fee of $3,000.00 for an engineer enhanced appraisal for the Entire Tribunal. Roll call vote: Burmeister-aye, Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.
New Business: The snow plowing was discussed and it was the consensus of the Board to contact Howard Gardner, who plowed for us last year. A motion was made by Burmeister and supported by Shaw to approve $975.00 to Centron Data Services for postage for the winter tax bills. Roll call vote: Burmeister-aye, Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Schuyler and supported by Smith to hire Gary Mosher to remove and haul away an overgrown tree in the Johnson Rd. cemetery for $300.00. All members-aye, motion CARRIED. Burmeister noted that we need to confirm that the new portion of the town hall is covered by our insurance and we should inquire about zoning insurance as well. A motion was made by Smith and supported by Shaw to adjourn and the meeting was dismissed at 8:52 PM.
Margie Shaw, Clerk