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SEPTEMBER 22, 2014 AT 7:30 PM


(pproved Minutes)

The regular meeting was called to order at 7:30 PM with all Board members present and 6 visitors in attendance. A motion was made by Smith and supported by Schuyler to approve the agenda with the addition of “Fire Department Budget” and Centron Data Services” to New Business. All members-aye, motion CARRIED. The minutes of the August 25, 2014 Regular meeting were reviewed and a motion was made by Burmeister and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Schuyler reported the balances of all accounts and a total of $1,535,583.02 in property taxes by September 15th. Problems with the BS&A program delayed their work until it was corrected. Centron Data Services charged $.69 per tax bill for processing, printing and mailing the summer tax bills. Schuyler met with the Deputy County Treasurer to work to correct a discrepancy on Personal Property tax payments.

Clerk’s Report: The minutes of the Regular meeting and the public hearing for the Five Year Road Plan were completed and copies sent to Trustees and published on the website. The synopsis was published in the local paper. Late arriving bills were prepared. All accounts were reconciled and a Profit & Loss Budget vs. Actual and a monthly budget report were prepared. The second Public Hearing notice for the Five Year Plan for Road Improvements was published and the agenda for the hearing was prepared. The agenda, checks and checklist were prepared for the regular meeting. The Millage request form was submitted to the County Clerk and Equalization Department. Harry Schouten was sworn in as a member of the Zoning Board of Appeals. Preparations for the November General election are moving forward.

Cemetery report: There is one upcoming burial.

Fire Board report: Smith reported that there were 8 runs in August. Three new ladders and the training trailer will arrive mid-September and the new hose is already here. A firefighter was approved to re-enter the training program. The annual Fireman’s Dinner will be held on September 27, 2014. Computer mounts for the trucks and a piercing nozzle were approved for purchase.

Park report: The fishing deck at the Lake Michigan Oval Park has undergone repeated vandalism this summer and Gentel currently has it cordoned off. Gentel reported that he assisted Bart Burmeister to raise a section of the boat ramp. The buoys have been removed and stored for the season. A small rowboat was donated to the township and has already been very helpful as Gentel has repaired the fishing deck.

Planning Commission report: Preliminary minutes of the September 11, 2014 Planning Commission meeting were submitted to the Board. Tim and Julie Felt requested preliminary approval for a Conditional Use permit so they can apply for a Small Winery and Wine Tasting License from the State, following approval by the Township Board. Mrs. Pell’s Conditional Use permit for her perpetual yard sale was discussed and Mr. and Mrs. Pell were present to report their progress. The survey to gather opinions as they review the Master Plan is now on the township website and copies are also available at the township hall. Airy reported that he is continuing to work with Mr. Mendoza on his property clean up efforts.

Supervisor’s report: Fleming called the Oceana County Road Commission with input for the Grant Rd. pre-construction meeting. He removed the Benona School sign for Sarah Marossy. He switched our propane provider to Amerigas and locked in the price. Fleming checked on the most recent vandalism to the fishing deck. He met with a State Police officer to report the damage and directed Gentel to close the deck. He spoke with Assessor Brenda Beach to get assistance with State Tax Commission requests. A meeting about the County Community Wild Fire Protection Plan will be held on November 3, 2014 at 7:00 PM

Assessors’ report: Michael and Brenda Beach were present and explained the AMAR report. Benona Township was cited on three issues and Mr. and Mrs. Beach reported that that was a good report. The needed changes were discussed and they will respond to the State by October 13th. They have found to new aerial maps to be very useful. We may want to consider contracting with Centron Data Services for our Assessment Change notices.

Zoning Administrator’s report: Airy reported that he reviewed the Pell Conditional Use request in preparation for the Planning Commission meeting. He sent a copy of the Master Plan survey to Mr. Kuykendall for the web site in addition to the copies he placed at the town hall. Airy received copies of Benona Township’s Coastal Flood Plain maps from FEMA which need to be reviewed for any necessary changes. The following activity was reported for the month of August: Regular Zoning permits-6, Critical Dune permits-1, and Conditional Use permits-1.

Old Business: None.

New Business: The QuickBooks class was discussed and it was decided that we would not attend. A motion was made by Burmeister and supported by Smith to approve a request by Rooster Ridge Vineyards, LLC for a New Small Wine Makers License. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye; motion CARRIED. This body recommends this application be considered for approval by the Michigan Liquor Control Commission. A motion was made by Shaw and supported by Smith that the Election Commission meeting be held on Monday, October 6, 2014 at 4:00 PM. All members-aye, motion CARRIED. The Department of Treasury letter regarding the Audit of Minimum Assessing Requirements was reviewed. A response is required by October 13th. Fire Chief Jack White was present to review the 2015 Fire Budget. A motion was made by Shaw and supported Schuyler to adopt the 2015 Shelby Benona Fire District Budget. Roll call vote: Burmeister-aye, Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. The service provided by Centron Data Services to process, print and mail our summer tax bills was discussed. Schuyler felt it was a good value without an undue amount of errors. A motion was made by Burmeister and supported by Shaw to contract with Centron Data Services to process and mail the bills for the winter tax collection. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye; motion CARRIED. A motion was made by Shaw and supported by Schuyler to authorize payment of the bills, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye; motion CARRIED. A motion was made by Shaw and supported by Burmeister to adjourn and the meeting was dismissed at 9:30 PM.

Respectfully submitted,
Margie Shaw, Clerk