SEPTEMBER 27, 2021 at 7:30 PM
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM by Supervisor Fleming, with all Board members present, except Van Overbeke, and four visitors in attendance. A motion was made by Smith and supported by Neuman to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the August 23, 2021 Regular meeting were reviewed and a motion was made by Smith and supported by Neuman to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Neuman submitted a report on township financial standings for August. All income has been deposited and entered into QuickBooks. She continued collecting 2021 Summer Taxes, and $1,867,362.97 has been collected to date, approximately 90%. She prepared and mailed tax distributions and changed addresses as requested. A motion was made by Shaw and supported by Smith to authorize payment of the bills in the amount of $306,558.05, with the addition of any late arriving bills. Roll call vote: Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was sent to the local paper. Copies were sent to the Trustees and to Troughton for the website. Ross Fritcher switched our e-mail to Gmail and added a security certificate. Late arriving and time-sensitive bills were prepared. The budget for August was completed and all accounts were reconciled. A routine maintenance was completed on both voting machines. The agenda, Profit & Loss report, checks, and checklist were prepared for the regular meeting. Shaw and Zoller have completed remapping over 1/3 of the Benona Township Cemetery on Johnson Rd. A notice for cemetery cleanup (after Oct. 15th) was sent to the paper. Three burials were arranged and one more is pending. Our janitor has resigned and we are seeking a replacement. Shaw also completed additional election related online training.
Trustees’ report: Smith noted that the roads seem to be holding up well. Van Overbekes’s concerns about the congestion at the Lake Michigan Oval parking lot were discussed.
Fire Board report: Smith reported that there were 23 runs in August. Truck 291 is being repaired. They discussed the upcoming insurance evaluation and initiating a study for an Emergency Medical Responder Department. The Fire Prevention Open House is scheduled for Oct. 12, from 5:00-7:00PM. Bills totaling $6,461.16 were approved for payment.
Parks report: Supervisor Fleming noted that the parks are in good shape this year.
Planning Commission report: Minutes of the September 9, 2021 meeting were submitted. Draft copies of proposed additions to the Zoning Ordinance were submitted to Township Board members for review and comments.
Supervisor’s report: Fleming reported that he monitors the roads, cemeteries, and parks regularly. The area in the cemetery where the trees were removed has been re-seeded. Fleming attended the Fire Command meeting. He was scheduled to participate in a Zoom meeting with our Frontier account manager but it never came about. Fleming contacted the Road Commission regarding the commencement date of the 44th Ave. project. It is still scheduled for completion this fall.
Assessor’s report: The Assessor submitted a written report for September.
Zoning Administrator’s report: Airy submitted a report on his activities for August 25-September 24th. Permit activity for September 2021: Regular Zoning permits-4, Property Line Adjustment-1, and one Land Division.
Township Maintenance: Fleming reported that they are scheduling bush trimming at the Benona Township Cemetery, sealing the fishing deck, and removing the buoys this fall.
Old Business: None.
New Business: Chief Jack White was present to review the proposed 2022 Fire District budget. The total remains the same as the previous year. A motion was made by Shaw and supported by Neuman to adopt the 2022 Fire District Budget. Roll call vote: Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman to amend the General Fund budget by taking $10,000.00 from Contingencies and increasing the Cemetery budget to $22,000.00. Tree removal and an increase in mowing costs are responsible for the shortfall. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye. Motion Carried.
A motion was made by Shaw and supported by Smith to adjourn, and the meeting was dismissed
at 8:38 PM.
Margie Shaw, Clerk